Zoho Tasks continues to guide within the area of mission administration, having freshened up its look and added options that each one groups can use to work collaboratively. It is considered one of only some project management apps that also provide a really free stage of service, so you may attempt it absolutely and with none time restrictions earlier than you improve to a paid model with extra options and help. When you purchase Zoho Tasks, you may be getting an ideal product with ample add-on instruments and companies that enable your Zoho Tasks account to develop as your online business and group grows.
The one different instrument that compares in excellence of plan choices and worth is Teamwork Projects, which additionally provides a free account stage. Each Zoho Tasks and Teamwork Tasks are Editors’ Selection companies for on-line mission administration. A 3rd Editors’ Selection product, LiquidPlanner, is healthier fitted to organizations of 50 folks or extra, and it excels particularly within the areas of scheduling, stories, and interactive Gantt charts.
Value and Plans
Zoho Tasks provides a couple of ranges of service, together with a free tier, which helps integration with Google Apps. The paid plans are competitively priced. I will clarify the small print of the free account first after which discover a number of the added advantages of the paid plans. For full particulars, see the comparison chart for Zoho Projects.
Zoho Tasks’ free plan enables you to handle just one mission with a meager 10MB of space for storing, though there isn’t a cap on the variety of folks you invite to hitch your group. I am happy to see a free stage of service in any respect, as a result of not each mission administration platform provides one. A free providing lets folks check out the platform at their leisure. With any of Zoho Tasks plans, it’s also possible to join a free 15-day trial. There are some limitations, nonetheless. You do not get instruments for time-tracking, budgeting, invoicing and expensing, recurrences and reminders, subtasks, and process length. These options are included in all of the paid service ranges.
Different mission administration companies that also provide a really free stage of service embrace Teamwork Tasks, Wrike, and Volerro. Wrike has a reasonably beneficiant free account. It helps as much as 5 customers, doesn’t have any restrict on the variety of initiatives you may create, and consists of 2GB of space for storing. See PCMag’s head-to-head comparability of Zoho vs Wrike for extra particulars.
Paid tiers of Zoho Tasks provide slightly extra. The Categorical account, at $25 per thirty days or $249 yearly, enables you to handle 20 initiatives and comes with 5GB of storage. For this worth, you get limitless initiatives and limitless customers. The Categorical package deal limits you to eight mission templates. One other huge limitation is that you may solely view however not edit Gantt charts. There are different limitations as nicely. Whereas Zoho Tasks Categorical is an effective deal, very small groups managing 5 or fewer initiatives is likely to be enticed by Teamwork Tasks’ Private plan, which prices solely $12 per thirty days.
The subsequent tier of service is Zoho Tasks Premium, which prices $50 per thirty days or $499 per 12 months. With this plan, you may have 50 energetic initiatives in any given month. It consists of 100GB of house and 10 mission templates. That is more room than you get with the same deal from Teamwork Tasks, which expenses $49 per thirty days for 40 initiatives however solely 20GB of house. On the Premium stage with Zoho Tasks, Pages and Chat work throughout all initiatives (you are restricted to only one mission within the Categorical tier), and you may edit your Gantt charts (hooray!).
A particular bug-tracking function, which is crucial for many groups engaged on software program or interactive Net initiatives, is included to check out within the free account, however it’s an add-on service for Categorical and Premium customers and prices an extra $25 and $50 per thirty days, respectively. That is on the costly facet. At the least you may import bugs from CSV, XLS, and XLSX codecs, in addition to from Atlassian JIRA. Bug import is included in all tiers of service.
I really like that with Zoho Tasks, irrespective of the tier of service, you do not pay per consumer per thirty days. You simply pay a month-to-month payment for as many customers as you want. Many different mission administration platforms cost by the seat. For instance, Comindware expenses $9.99 per consumer per thirty days. Volerro expenses $19.99 per consumer per thirty days for its Professional plan. It is not arduous to do the maths and see that Zoho Tasks has critical monetary attraction for any group with greater than a handful of those that want entry to mission administration software program.
Zoho Tasks does provide an Enterprise stage of service for $80 per thirty days or $799 yearly, though enterprise options will not be thought of on this assessment.
Options and Interface
The Zoho Tasks website has a clear and up-to-date look. The look was up to date in early 2017. The positioning is intuitive, so you may determine the fundamentals of how you can use it inside a couple of minutes of making an account.
Enterprise house owners and group leads will respect that Zoho Tasks prompts folks to allow two-factor authentication to assist maintain accounts safer and safer. Who does not respect a easy safety nudge for these workers who’re responsible of setting weak passwords or reusing passwords?
Organising initiatives is straightforward, with loads of room to create even very complicated initiatives. As you invite different group members to hitch your mission workspace and begin including milestones to your calendar, you may discover the instruments you want with out having to seek for them. Zoho Tasks has a superb format and places related choices at your fingertips on the proper time. You possibly can customise your dashboard to indicate no matter charts or updates that you must see first. For instance, there is a Process Standing widget displaying each a pie chart and a uncooked quantity rely of what number of duties are open versus closed. Whether or not you are involved with timesheets or particular person workloads, you may modify your dashboard accordingly.
The positioning can be responsive. Click on on a title to alter a mission title or enter the variety of hours somebody has labored on a process, and the app strikes in time with you. That is the form of responsiveness that is straightforward to take as a right when it is accessible, however that you just’d actually miss if it weren’t there. The mission administration app Easy Projects is without doubt one of the most sluggish purposes I’ve used. Examine it on to Zoho Tasks for pace of use, and the winner is apparent.
My favourite options in Zoho Tasks are those associated to talk and notifications. Zoho Tasks has a dwell chat part constructed proper into the workspace, so you do not have to flip to a different app when that you must shortly ask a colleague a query. You possibly can create a chat with a number of folks in it and return to the thread as wanted. The chat historical past will not disappear if you sign off. Whereas many groups depend on inside firm chat apps, resembling Slack and HipChat, I like to see the choice to make use of one which’s included within the on-line instrument the place you might be already working. In case your group does not dwell and breathe in a mission administration app, having a chat operate might not be so necessary to you, however at the least the choice is offered.
The notifications are nicely applied; you may open a few of them and work together instantly from the notification itself. This interplay mechanism lets folks reply to or touch upon necessary issues shortly with out leaving the display on which they have been getting extra necessary work achieved. That is good for productivity.
Zoho Tasks offers you straightforward hyperlinks in that left rail to leap amongst views. The mission calendar and your timesheet, paperwork, and boards are all reachable with one click on. You can even soar to Pages. Like webpages, Pages are static content material, the place group member or mission leaders may put necessary data that does not change often.
You possibly can attain much more details about your mission within the areas labeled Duties and Milestones. The Duties space specifically has some nice choices for letting you alter the way you view duties: Basic, Plain, Dependency, and Kanban. The Process space additionally opens up the choice to see Gantt Charts and Process Reviews. Process Reviews present what number of duties varied folks on the mission have assigned to them, what number of duties are unassigned, in addition to completion state as a p.c.
Time Monitoring is not included with the free account, however it’s accessible on the Categorical ranges and better. A Time Sheet Approval function does not include the Categorical account, however it’s accessible for Premium and Enterprise customers. If you use Timesheets, you may discover a start-and-stop timer icon seems subsequent to a few of your duties that will help you maintain monitor of how lengthy you’re employed on them. You can even log hours manually by typing them.
Zoho Tasks additionally has a more recent function that allows you to add begin and finish dates to duties, milestones, and initiatives with the intention to estimate how lengthy it takes to get work achieved, somewhat than merely assigning a deadline. There’s additionally an choice to set your mission occasions to “strict,” that means the system prevents you from assigning due dates for milestones which are exterior the time scope of the mission.
When you’re actually into planning work round time, nonetheless, LiquidPlanner is one of the best instrument accessible. It is a web based project-management and administration instrument that tightly ties mission duties and different work collectively by time and dependencies. In LiquidPlanner, for instance, if somebody on the group enters their upcoming trip, all duties which are depending on that work’s presence can be flagged for consideration with the intention to reassign the work. If the work is not reassigned and the employee turns in every thing per week late, all the opposite duties within the mission can be pushed by the suitable period of time. LiquidPlanner is pricey, however you do get some distinctive and highly effective options on your cash.
Apps and Integrations
One nice facet of Zoho Tasks is that it really works with many different apps and companies. You possibly can combine it with different Zoho software program and companies, resembling Zoho Books or Zoho Bill if you wish to handle budgeting and bill simply.
As talked about, Zoho Tasks additionally works with Google Apps, that means you may join your Zoho Tasks account to your Google account to import information instantly from Google Drive. You possibly can monitor high-priority occasions by exporting them to a Google Calendar. Lastly, you should use Gmail to create duties and document working hours even if you cannot log into to your Zoho Tasks account.
Dropbox, Field, OneDrive, Evernote, Github, and Bitbucket are all supported as built-in or add-on third-party companies, too. It is not an particularly lengthy listing, however it does cowl most of the fundamentals.
For the cell employee, Zoho Tasks is offered as an iOS app and an Android app. Whereas I didn’t take a look at these cell apps as a part of this assessment, their availability makes Zoho Tasks a gorgeous choice for teams with cell group members.
An Excellent Service for Undertaking Administration
Zoho Tasks packs extra options than most different mission administration instruments, and the free trial actually does provide you with sufficient performance to check the waters. With the newest replace, its interface is extra streamlined and simpler to make use of than ever. It provides the instruments groups must handle initiatives and places them into related locations the place anybody can simply discover them. It nonetheless takes a while to get the grasp of Zoho Tasks, however not a lot. Total, it is a superb instrument and PCMag’s Editors’ Selection for mission administration.
When you do select Zoho Tasks, make sure to learn 5 Zoho Projects Features to Organize Your Business for assist getting began.