Workfront, previously AtTask, is a high-end challenge administration utility that additionally tackles work administration extra typically. It is designed for enterprise-size organizations, relatively than small companies. This on-line system allows workers to handle duties, observe the progress of tasks, stability sources, watch budgets, and even assessment and approve work. Workfront appears formal and businessy, and it’s. It is adept at managing very giant workloads. If that does not describe your online business, Workfront in all probability delivers greater than you want.
For smaller organizations, particularly these with a flat org chart and ethos of openness and visibility, I like to recommend as a substitute collaboration instruments which can be much less inflexible, akin to Editors’ Alternative Asana. One other superb choice that lies someplace between Asana and Workfront is Editors’ Alternative Podio, which can be appropriate for companies starting from the small to the big. For enterprises, LiquidPlanner stays the Editors’ Alternative, though on common it is costlier than Workfront, relying on the setup and customization wanted.
Pricing and Plans
Workfront does not checklist costs on its web site as a result of, like many enterprise instruments, the fee varies primarily based on every group’s setup and set up. I requested an organization consultant to share some ballpark figures of how a lot a typical group can count on to pay.
“Pricing begins at about $30 per consumer per 30 days,” my contact defined. “Costs depend upon the kind of customers/permission stage granted to totally different individuals within the account. Workfront is accessible in 4 bundle tiers, relying on how subtle a consumer’s work administration wants are.”
You may request a free trial of the device to provide it a spin, nevertheless it requires filling out a kind and having Workfront contact you to set it up.
It is exhausting to check Workfront’s estimated price to that of different enterprise-grade apps as a result of not a lot of them cost flat charges. LiquidPlanner is considered one of only some that does make its costs identified. LiquidPlanner, an Editors’ Alternative that rivals Workfront in sophistication, fees $69 per individual per 30 days for its Enterprise account.
We are able to look to different related companies to get a tough thought of costs, nonetheless. For instance, Podio Premium, the very best tier of service earlier than the Enterprise account, fees $24 per individual per 30 days. Trello, a well-liked kanban app that does not do almost as a lot as Workfront however which shares just a few similarities, fees an estimated $20.83 per individual per 30 days (when paid yearly) for its Enterprise account.
Workfront initially took place as a challenge administration utility. It nonetheless is rooted in challenge administration, nevertheless it has further performance that extends its capabilities past merely managing tasks and the duties they comprise. For instance, it features a proofing system for importing, reviewing, and approving paperwork and media information. Just a few challenge administration purposes embrace these kind of instruments.
As an enterprise-class challenge administration and work administration device, Workfront additionally experiences on a number of big-picture facets of managing very giant groups. For instance, its useful resource administration instruments enable challenge leads and managers to see whether or not sure workforce members are overloaded with work, in addition to which workers have room of their schedules to tackle extra work. Many challenge administration purposes which can be designed for smaller companies do not present these sorts of insights as a result of they don’t seem to be vital.
Though I keep that Workfront fits giant enterprises greatest, representatives from firm have instructed me that their smallest clients have solely 20 to 30 workforce members. In different phrases, it is doable for small companies to make use of the product. It is also price stating that there are extra versatile instruments that higher cater to the wants of small companies.
I discussed Asana and Podio earlier, and I wish to level out how they differ from Workfront of their primary ideology. Each Podio and Asana enable the account holder and workforce members to mould the device to their particular wants. With Asana, you resolve find out how to use the device. Typically I liken Asana to a deck of playing cards. You resolve what sport to play and what the foundations are. That is fairly totally different from having a board sport that comes with a algorithm that you just’re alleged to comply with, which is nearer to what you get with Workfront.
Podio is totally different, nevertheless it’s nonetheless very nimble. Podio affords you a set of apps for various capabilities, akin to enterprise growth, gross sales and CRM, PR and communication, and software program growth. At any time, you possibly can utterly change what’s in your Podio account by including or subtracting apps. That is in no way what you get with Workfront, which is constructed to your custom-made wants prematurely.
Testing the Service
As a result of Workfront is supposed to deal with extraordinarily giant groups managing lots of of tasks, it is troublesome to create a mock account to check the service. Subsequently, I had Workfront give me entry to a dummy account that got here pre-populated with knowledge. I logged into this dummy account utilizing 5 totally different profiles, that of a enterprise associate, challenge supervisor, workforce member, government, and story proprietor (a time period utilized in Scrum work methodology). These roles usually are not essentially what you may discover in each Workfront account, as roles could be custom-made, however they illustrate what is feasible.
As talked about, each individual utilizing Workfront have to be assigned a task with a purpose to obtain the right permissions ranges. In contrast to many different enterprise collaboration instruments, Workfront presents a singular interface to every consumer relying on his or her permissions. A considerably new function in Workfront is the flexibility to assign multiple position to an individual, seeing as workers generally find yourself sporting totally different hats. It is also doable in Workfront to point how a lot time somebody spends of their differing roles in order that the system (and everybody utilizing it) has a transparent and correct illustration of every individual as a useful resource. This info turns out to be useful with resource- and capacity-planning instruments.
When signed in as a enterprise associate, for instance, I might simply see a Shopper Dashboard, and I had instruments for making and checking in on requests. When signed in because the challenge supervisor, nonetheless, I noticed much more element that wasn’t seen to the enterprise associate, akin to timesheets.
Relying on the consumer’s position, she will be able to create tasks, create duties, assign duties, edit particulars, enter estimates for budgets, and so forth. Workfront is extremely customizable.
It is best to see customization in motion within the dashboards space. You may create dashboards that present no matter modules, graphs, or different info you select.
In Workfront, each challenge can have a rating primarily based on an consumption kind crammed out by the individual requesting the challenge. Workfront robotically ranks tasks primarily based on their scores to provide the challenge supervisor a hand at prioritizing work.
All the standard options for challenge administration are in Workfront, from a calendar populated with due dates to a workforce view, so you possibly can see simply how heavy or mild every member’s workload is. Much like LiquidPlanner, Workfront has instruments for serving to to rebalance workloads robotically when sure workforce members get overloaded or unexpectedly take depart. Timesheets are included, too, however not a timer that you could launch to robotically observe time spent on that activity, which LiquidPlanner has.
Like most challenge administration platforms, Workfront allows you to add information, nevertheless it goes just a few steps additional by providing model management and examine in/out performance. Proofing instruments come included as nicely. A brand new HTML5 proofing viewer allows you to view information with out switching to a different app, after which search their textual content and mark them up with the intention to present suggestions to your collaborators shortly and simply.
Should you view any individual’s profile in Workfront, you possibly can see updates, what the individual is engaged on, requests on his plate, accomplishments, and extra. Among the many updates, you can even see the total discussions which have taken place.
Whereas Workfront has acceptable instruments for internet hosting workforce discussions and conversations (and saving these discussions for future reference), it doesn’t have a built-in chat app, which some groups might want. Seeing as workforce chat has change into integral to trendy work environments, it is smart to supply it inside the identical app getting used for different major enterprise capabilities. Many challenge administration and office collaboration apps—Podio, Zoho Initiatives, Volerro, Clarizen, ProofHub—have built-in chat.
Workfront has loads of different performance and options, which you’ll be able to discover on the corporate’s web site. A number of further ones price mentioning are Gantt charts, useful resource administration instruments, request administration instruments, utilization experiences (which present budgeted, deliberate, and precise hours spent on tasks), and a kanban board view.
Apps and Integrations
Workfront has iPhone and Android apps to assist preserve workforce members related irrespective of the place they’re. From the cellular app, you possibly can preserve updated on the progress of labor, in addition to time monitoring, request submission, and approvals.
Workfront affords an open API, in order that organizations can connect with different instruments that they already use. Latest developments have made it simpler for groups to attach with Slack, Microsoft Workplace 365, Adobe Artistic Cloud, and different enterprise companies.
Enterprise-Grade Work Administration
With instruments that help each challenge administration and work administration, Workfront is designed for giant companies that want plenty of formal construction of their workflows. Sensible instruments for managing sources and planning work are complemented by permissions ranges that assist meet the wants of all kinds of workers.
Smaller companies that worth transparency and larger flexibility might discover extra nimble workflow administration device, akin to Asana, higher matches their wants. Podio is one other wonderful choice for these need a web-based work hub that provides extra than simply work administration options. Lastly, LiquidPlanner is one other wonderful high-end choice for enterprises. All three—Asana, Podio, and LiquidPlanner—are Editors’ Selections.