If you happen to’re searching for the most effective to-do record app, one which works on all of your units, has nice options for monitoring your productiveness, and allows you to geek out on the group of duties, Todoist is for you. This wonderful and dependable app is offered throughout all kinds of units, is straightforward to make use of, and has nice core options. Though the free model of Todoist is excellent, it is significantly better on the Premium stage, which is competitively priced. If you happen to want organizational assist and are keen to pay, Todoist will preserve you content and productive.
As talked about, Todoist is a freemium product, like most different apps within the to-do record area. A free account provides you a superb expertise, however the Premium stage unlocks options that folks with productiveness on the mind will need to use. With the free app, you get all of the core options for making duties, together with subtasks, however you miss out on process labels and reminders, location-based reminders, the power so as to add notes and add information, and a productiveness chart that is distinctive to Todoist. The free account permits you to make as much as 80 initiatives for organizing your duties, and you’ll share a challenge with as much as 5 folks.
A Premium account prices $28.99 per yr, with no month-to-month possibility obtainable. It provides full collaboration capabilities, location-based reminders, labels and reminders, the power so as to add duties by way of electronic mail, and extra. You may set up as much as 200 initiatives and have as much as 25 folks in every of them with a Premium account as effectively. PCMag has not but evaluated Todoist for Enterprise, which additionally prices $28.99 per consumer per yr and provides some centralized administration, log-in monitoring, and precedence help.
A competing service known as Any.do fees rather less than Todoist for its Professional account, at about $27 per yr. Collaboration options are restricted to Professional subscribers, though free customers have entry to some restricted sharing capabilities, that are price exploring should you’re trying to make use of a to-do record amongst family members.
Keep in mind the Milk has a Professional subscription for $39.99 per yr with no month-to-month possibility. It has restricted collaboration capabilities in its free model: You may share an inventory with as much as two different folks.
Beforehand, Wunderlist was some of the standard to-do record apps, however it’s now not being supported as of April 2017. The app was bought by Microsoft, which has since launched its personal, relatively disappointing task-management app known as Microsoft To-Do. Microsoft To-Do is lacking a bunch of options that I take into account core to a task-management instrument, though it is nice should you’re doing little greater than jotting down a handful of issues it’s essential to bear in mind to do every day.
Very small companies searching for a task-management app would do nice with Any.do or Todoist, as each have a business-grade plan. However one other app price contemplating is Asana. Asana prices much more, about $119 per yr per individual, however you get way more than easy to-do lists. Asana is a whole workflow administration instrument along with being a really wealthy task-management app. It is perhaps overkill for private use, however it’s an Editors’ Selection for communication and collaboration tools for small businesses.
Design and Features
Todoist is a very capable task-management tool. One of its selling points is that it has apps for so many platforms, from iOS and Android to plug-ins for Gmail and Thunderbird. Apps for Windows 10 and Windows 10 Mobile are available, too. Within the past year, Todoist also finally added support for Slack, meaning you can send a task to your Todoist account from Slack by typing in a few simple words of text.
Todoist is a cloud-based service, so all your tasks and notes from one app automatically sync to all the other places in which you have Todoist installed. I’ve used the iPhone app for more than a year and syncing has been reliable, but I often had to force syncs in the browser.
To manage and conquer your to-dos, Todoist lets you create projects and add tasks to them. Projects can be color-coded to help visually differentiate them. Tasks can have subtasks, as well as due dates, reminders, flags noting the tasks’ urgency, and more.
Todoist supports natural language inputs, so if you want a task to be recurring “every two weeks” or “every Friday,” typing those words into your task title makes it happen. Other shortcuts include using # and @ symbols to assign a task to a particular project or add tags.
The desktop and Web versions also have manual options for entering recurring tasks that some people prefer to natural language entry for making sure they don’t introduce errors. For example, “today and every Friday” turned out to be invalid in my testing, although “every Friday” or “ev Friday” did the trick. I’d rather have the ability to choose my options precisely from a set of selections. In the mobile app, there is no way to do that. You can, however, add a time to your due date, right down to the precise minute.
In the Todoist mobile apps, quick action buttons appear when you swipe on any task. These buttons let you change the task to be due today, tomorrow, next week, in a month, or to any date you choose.
If you invite collaborators to access your tasks and projects, they’ll need to sign up for a Todoist account, but they don’t need to upgrade to Premium. With collaborators on board, you can assign tasks to other people, or they might assign tasks to you. To any task, you can upload a file and add comments, which might pertain to information you need or information one of your collaborators need.
Todoist also gives you a lot of ways to filter your tasks. You can filter by priority, assignee, or due date. You can also create a custom filter. In general, the options for customizing Todoist are pretty good, though you can’t customize the badge count on macOS or iOS. The badge count always shows the number of tasks that are due today and those that are overdue.
Todoist has good reminder options. Email notifications are included, as are a few notifications that are specific to mobile devices, including push notifications, SMS notifications, and location-based reminders (which are Premium only). Other task-management apps with location-based reminders include Apple Reminders and Any.do. Remember the Milk doesn’t have them at all, although in that app you can tag tasks that you want to do in a location. It’s just that you won’t automatically get a reminder about it when you reach that location.
By default, notifications are enabled for everything, making it a setting I recommend changing immediately upon setting up the service. Another setting I had to change in the Todoist Mac app was the keyboard shortcut to show or hide the app. The default is the same as the shortcut for reopening the last closed browser tab (ctrl+shift+T), which is a combo I use frequently. If you’re a fan of shortcuts, however, Todoist has plenty to keep you busy.
I love that Todoist keeps automatic backups of your data. When I explored this section, I found eight backups with time and date stamps going back a few minutes to about a week. I also appreciate that Todoist works offline, syncing your changes to other places where you use the app when you have connectivity.
Good Productivity Karma
Todoist has one unique feature called Karma that I like very much. It’s a small report showing your productivity (that is, how many tasks you crossed off) this week based on your color-coded projects. It gives me a clear indication of whether I’m spending my time working on the projects that I have decided should be the priority. Every now and again, I notice my Karma report shows I’ve been working too much on projects that are not important rather than focusing my time and energy on those that should be priorities. It also draws your attention to which days of the week you tend to get the most done. The Karma report is limited to Premium users.
No other to-do list app I’ve seen has anything like this report. It’s similar to a very lightweight version of a reporting tool you might see in a project management app.
If that sounds like a useful report, you should definitely check out RescueTime, which is one of my favorite productivity tools for monitoring time usage in this same way. If you like the productivity tracking in Todoist, you’ll probably also like RescueTime.
Todoist, or Not Todoist?
The paid Premium version of Todoist is one of the most feature-rich to-do apps I’ve used. It also has a simple and functional interface, support for collaboration, and apps for many platforms so that you can get to your to-do list no matter where you are. For all those reasons, Todoist Premium is an Editors’ Choice for to-do list apps.