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SurePayroll has lengthy been competent at creating and managing worker and different information, processing pay runs, dealing with associated taxes, and holding small companies abreast of their obligations. It supplies wonderful service and assist six days every week. Since we final reviewed the location, the corporate has improved the screens that assist including and enhancing worker information and time without work insurance policies. There’s now an expedited pay possibility, and the service’s cell apps have been redesigned, too. You do, nonetheless, pay prime greenback for this wonderful on-line payroll service’s flexibility, extensibility, and value—and there are a couple of further charges which will irk you as effectively. Moreover, its interface is a bit dated.

Paying to Pay

SurePayroll prices $49.99 monthly plus $5 per worker monthly, which is on the excessive aspect—different service cost much less for an general month-to-month charge and as little as half the per-employee charge. Be aware, nonetheless, that the value different after we checked it on totally different days, so it’s possible you’ll snag a deal in case you are affected person. We noticed it as little as $39.99 base plus $four per worker monthly. Surepayroll additionally fees you a charge for year-end W-2s and 1099s, which is annoying, given how a lot it prices within the first place. The charge, which the corporate describes as “nominal,” is not listed; it’s a must to get a quote from the corporate.

Assist With Payroll Setup

Each service we have reviewed not too long ago does a superb job getting you arrange for paying your workers. All present human assist along with step-by-step walk-throughs inside the functions themselves. For those who already know the ropes, although, you’ll be able to comply with SurePayroll’s step-by-step information to set it up by your self, with the choice to ask for assist do you have to get caught. One disadvantage is that there is not any free trial, equivalent to Intuit Enhanced Payroll affords. If you wish to strive SurePayroll, it’s a must to pay for at the very least a month’s value of service.

This stage of the method is excruciatingly detailed, it doesn’t matter what service you select. The service makes use of a sequence of fields unfold throughout a number of pages to get what it wants. It begins by asking for primary firm info—title and tackle, DBA, enterprise kind, names of approver and firm principal, and so forth—then it strikes proper into your checking account connection. Subsequent, it shows the default earnings sorts that you should utilize (equivalent to wage, hourly, and time beyond regulation) and different compensation choices (bonus, fee, sick time, and so forth). You may create a limiteless variety of these if the location lacks one thing you want. Sq. Payroll, by comparability, doesn’t but provide this stage of flexibility.

SurePayroll subsequent asks about state earnings and state unemployment tax IDs, EIN, pay frequency, and dates of first pay interval and pay run. Then it is on to deductions, with choices typical for the sort of service, equivalent to 401(okay), pretax insurance coverage premiums (medical, dental, and life, for instance), versatile spending accounts and well being financial savings accounts, and post-tax deductions (youngster assist, garnishment, reimbursement of money advances, and so forth). Lastly, you outline the accruals required for trip, sick, and private time, together with a year-end rollover possibility—for these states the place that is allowed.

Worker setup, too, is time-consuming and detail-laden, simply as it’s with each different cloud-based resolution. Earlier than you’ll be able to pay your individuals, each worker who’s to be paid in that run should have a whole worker document, with W-4s and I-9s stuffed out. The service asks for all of the trivia required, together with pay charge, deduction info, and tax profile. As talked about earlier, the Worker Add/Edit instruments have been redesigned and simplified to ease and speed up this complicated component of the service.

Getting Round

SurePayroll has undergone some person interface modifications since I final reviewed it. It has a lighter, extra modern feeling, although it is nonetheless a bit busy and crowded. The location is not so good as Gusto when it comes to design, however it’s higher than Intuit’s providing (which was among the many finest UIs, however hasn’t been considerably up to date in years). For probably the most half, all the pieces is just about in the identical place because it was final 12 months, however it all seems a bit extra uniform and interesting.

Navigation is just like that of the earlier iteration, too, which is not a foul factor. SurePayroll opens to the Dashboard, which incorporates visible and navigation hyperlinks. It shows 5 different tabs for the location’s essential sections: Payroll, Reviews, Workers, Firm, and Assets (equivalent to reminder preferences, enrollment varieties, and year-end data). Click on on one, and a multi-item menu containing a sequence of duties that may be completed there drops down.

SurePayroll Preview Payroll

Working screens in SurePayroll use a mixture of clean fields, drop-down lists, multiple-choice buttons, interactive bars, and hyperlinks for knowledge entry and navigation. If you’re getting into worker info, you will discover a brand new format that makes knowledge entry easier for managers. Modifying is less complicated, too, once you’re altering issues like location and state unemployment insurance coverage charges. The brand new design scheme is efficient and quick, and it will likely be simply understood by anybody who’s paid their workers utilizing the same service up to now few years. The corporate has additionally redesigned its instruments for dealing with time without work.

A Useful Display screen

As soon as you’ve got set all the pieces up for your first run, SurePayroll’s dashboard is prone to be your subsequent vacation spot. Details about your present payroll finally seems within the higher left nook. Right here you see choices for pay interval begin, finish, and examine date; deadline (probably the most outstanding date/time on the web page); and a giant orange button that claims Proceed (or Start) Payroll. You can’t miss that. Immediately under that may be a abstract of your most up-to-date pay run, together with any excellent motion objects. In distinction to the massive orange Start Payroll button, this necessary hyperlink might stand to be a bit extra outstanding.

Different content material consists of reminders, a customizable chart that shows pay traits and snapshots, and hyperlinks to off-cycle actions, like extra checks. This web page is extra informative than Patriot Software program’s related web page, and never fairly as busy as Intuit Enhanced Payroll’s. Intuit, for instance, doesn’t show crucial pay-related info extra prominently than different, much less necessary hyperlinks.

SurePayroll Smith John

Versatile Payroll

SurePayroll affords a stage of flexibility no competing service affords. It may well deal with the specialised wants of a wide range of enterprise sorts, together with family, nonprofit, restaurant, and dental companies. It additionally integrates with extra accounting functions than the competitors. In addition to QuickBooks and Xero, it shares payroll info with websites like Kashoo and Sage 50. Sage Payroll Necessities Plus doesn’t provide this flexibility, and Intuit solely hyperlinks to Quickbooks.

Assuming you entered each element required throughout setup, the method of operating a payroll ought to be easy. SurePayroll presents a display divided horizontally into hourly workers, salaried workers, and 1099 contractors. Every employees member’s space incorporates 4 varieties of info. Within the Earnings column for hourly workers, you enter the hours they labored at their common pay charge, time beyond regulation, and so forth. The opposite two classes of employees simply comprise common hours. Clicking the down arrow within the Choose subject of the Different Compensation column opens a listing of extra varieties of pay which may have to be included within the present examine (bonus, vacation, and reimbursement, for instance).

Within the Extra column, you’ll be able to enter any trip, sick, or private hours taken and add any one-time deductions, along with these you’ve got already outlined. For those who created departments throughout setup, you’ll be able to assign wages and hours to them. Every of those three objects has a small pencil icon subsequent to it, and clicking right here enables you to add time-off hours, for instance, and even create departments and deductions on the fly throughout processing, as you’ll be able to with OnPay. The fourth column shows every employee’s gross wages.

The Huge Image

Scroll all the way down to the underside of the display once you’re completed getting into knowledge, and also you see three choices: reset the run and begin over, reserve it (most websites do not provide this selection), and preview it. The numbers of checks paid and gross wages are additionally displayed right here. The location’s preview web page is among the finest we have seen. On the prime of the web page, it says, What SurePayroll Will Do, with the quantity to be withdrawn out of your checking account on the said date damaged down into direct deposits, worker taxes, and employer taxes.

SurePayroll Hourly Employees

Immediately throughout is a listing titled, What You Will Do, which incorporates reminders of any worker checks that have to be printed along with the quantities due advantages suppliers. If you scroll down, your listing of workers seems in a desk that incorporates the important thing numbers of that run. Click on on one and you may see your entire paystub. Totals for all disbursements seem on the backside. You may solely click on on the Approve Payroll button after you examine a field subsequent to an announcement saying that you just perceive sure amount of cash will likely be withdrawn on a selected date, and that you just wish to approve the run.

SurePayroll has added an expedited pay possibility since we final reviewed it. For those who miss a cutoff date, for instance, and also you meet sure standards, you’ll be able to have your run accomplished the subsequent day, although it’s a must to pay an extra charge required.

Like all the opposite companies we have reviewed aside from Intuit Enhanced Payroll, SurePayroll calculates and submits your payroll taxes and filings. The corporate has additionally redesigned its iOS and Android apps to make it simpler for employers to handle pay remotely and for workers to get present and historic knowledge. Opponents like Gusto and Patriot Software program use responsive design as an alternative of providing downloadable apps. Zenefits lacks employer apps.


The quantity and suppleness of reviews supplied by these companies are simply as necessary as in different on-line monetary options. SurePayroll fares effectively right here, with a beneficiant group of reviews in areas like payroll itself, advantages, and workers, however its reviews aren’t as strong as Sage Payroll Important’s. Its show and export choices are higher than Gusto’s too: PDF, Excel, Wealthy Textual content, and Printer-Pleasant.

A Certain Selection

SurePayroll is a superb service. It is highly effective, versatile, and customizable, and it affords good assist and top-notch reporting. It might be overkill for some corporations, however if you happen to operating one of many varieties of companies for which it affords particular assist, equivalent to a restaurant or a dentist’s workplace, it may be precisely what you want. It’s, nonetheless, costly, and its interface is dated.

Gusto, however is tops with regards to person expertise, and it covers the fundamentals with out including plenty of complexity that many companies do not want, all at an inexpensive worth. For these causes, Gusto is once more our payroll service of alternative for small companies.

Whilst you’re desirous about your backside line, you also needs to take a look at our roundups of the very best on-line accounting companies and tax software program.

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