Cloud-based payroll service OnPay has modified considerably since our final overview, and for the higher. It is sooner. Its design is cleaner and sleeker (though there’s nonetheless some room for enchancment). Setup has been revamped and centralized. OnPay is an entire payroll resolution, permitting managers to create complete worker information and run limitless payrolls per 30 days. Moreover, it provides a number of customizable studies and handles calculation and cost of all payroll taxes. With this revamp, OnPay has turned itself into critical competitors for Gusto, our Editors’ Selection winner.
Getting Began With OnPay
Longtime customers will recognize that OnPay has added a variety of flexibility to an already versatile website, whereas simplifying pricing, too. Its former further charges are gone, and also you pay a flat $36 per 30 days plus $four per worker per 30 days after a 30-day free trial.
Setup is probably the most labor-intensive, tough a part of utilizing a small enterprise payroll software. Not solely are there dozens and even lots of of particulars to enter, however accuracy can be completely important. The work you do right here has
If this makes you nervous or simply appears like an excessive amount of work, you will get assist by contacting OnPay and letting a payroll professional there do the preliminary knowledge entry—at no cost. In reality, OnPay mechanically enters prior wage knowledge (a activity that may be very time-consuming) and the corporate presents a full accuracy assure, too. If any of this historic knowledge is entered incorrectly, OnPay takes complete accountability. That is an enormous profit.
For those who decide to do the setup your self, you possibly can make the most of OnPay’s new five-step setup wizard, which is way simpler and extra streamlined than the positioning’s earlier setup operations—and never not like that of Intuit Enhanced Payroll. The primary display lays out all 5 steps sequentially. First, you add pay schedules (weekly, biweekly, month-to-month, and so forth). You’ll be able to create a number of schedules for those who like, and you may also pay staff on totally different schedules. Subsequent, you add the corporate’s worksites (together with departments and positions). After that, you progress on to constructing worker profiles, which is without doubt one of the extra time-consuming duties within the setup course of.
You’ve two choices right here. You’ll be able to both create all the document your self or invite staff to enter their very own—excluding the small print for compensation, in fact! Patriot Software program and different additionally supply these choices. The New Worker display shows six tabs; clicking on every takes you to a special data-entry display to provide private and pay info, withholdings, advantages, and deductions. As with different companies on this class of web site, OnPay allows you to invite staff to entry their very own safe on-line portal, on which they’ll view previous pay stubs, worker kinds, and extra.
The Worker step is probably the most concerned; it covers a variety of floor. You outline accrual insurance policies right here, reminiscent of what number of hours staff must work to earn PTO, sick time, and so forth, in addition to what pay objects you utilize (together with common/wage, additional time, and bonus). OnPay helps customized fields right here and elsewhere on the positioning—a variety of them. In reality, it presents extra of those than opponents do (people who supply any in any respect). You will most likely spend probably the most time organising your deductions—primarily the medical insurance and retirement plans you supply—however you possibly can outline different varieties of deductions, too. This degree of depth is customary for the sort of service.
Payroll tax settings are subsequent. You need to present a couple of particulars right here, like your Employer Identification Quantity (EIN), however OnPay handles the entire calculations and funds required by your tax jurisdictions. That is turning into customary for small enterprise payroll purposes. All the websites we have reviewed supply this service, with two exceptions. Intuit Enhanced Payroll completes the required kinds however leaves it to you to truly file them. Patriot Software program presents a $10 per 30 days Fundamental model that lacks this step. Lastly, you undergo the financial institution verification course of for the payroll account you will use.
As soon as you’ve got accomplished the setup wizard, you are able to run payroll, except you wish to combine your payroll knowledge with QuickBooks On-line, desktop QuickBooks, or Xero. All the websites reviewed right here supply built-in connections to associated purposes, however SurePayroll has hyperlinks to probably the most accounting purposes.
Utilizing the Dashboard
You’ll be able to’t return to this setup wizard when you full it, however you possibly can at all times edit your settings by clicking on the highest icon within the left navigation pane, which takes you to your Dashboard, or dwelling web page. The Settings button is within the decrease left nook of the vertical navigation pane. This opens a prolonged record of preferences and different knowledge screens in areas together with Account Settings, Payroll Pay Objects, and Payroll Deductions.
The highest horizontal pane within the Dashboard shows totals for all the weather of your most up-to-date payroll (Wages, Employer Taxes, Deductions, and so forth)—or that of every other interval—in a colourful, interactive line graph. A hyperlink right here takes you to a line-by-line breakdown of the payroll, which you’ll be able to open in Excel or save as a PDF. Buttons representing current pay runs and upcoming paydays seem on the Dashboard, too.
Additionally on this web page is a listing of hyperlinks to often-used screens. Click on on the +Add Pay Schedule hyperlink to enter a reputation and choose a pay frequency for every kind of payroll run you intend to implement. You’ve the choice to create a number of payroll frequencies if you have to (bi-weekly, month-to-month, and extra). That is uncommon; Gusto solely permits two.
Glorious Person Expertise
Apart from constructing a very new setup wizard and including flexibility to many components of the positioning, OnPay’s person interface and navigation instruments have been enhanced significantly. It nonetheless tends to sprawl and sometimes requires pointless scrolling, but it surely’s a way more cohesive, usable website than it was once. The setup wizard is the very best instance of this. You used to must click on on a number of varieties of settings to get began. Now there is a clear path for setup, begin to end.
Different screens have been redesigned and retooled to simplify navigation—and to only plain look higher. There are solely 5 icons within the left vertical toolbar. Clicking the Dashboard icon will at all times take you again to the house display. The second opens your worker record, with extra hyperlinks for year-end changes, new staff, and an hours worksheet (all navigation toolbar icons open lists or sub-menus for associated actions). Click on an worker identify within the desk, and the employee’s document opens. Its toolbar opens information screens displaying details about pay, taxes, deductions, go away insurance policies, and a timeline that tracks person exercise in that document. There’s additionally a web page for miscellaneous notes.
Click on the third icon to run a payroll. OnPay divides this into 4 sequential steps; you click on on every of the coloured tabs on the prime of the display to maneuver on to the subsequent. The fourth hyperlink opens your record of studies, which is cut up pretty evenly between payroll and advantages studies. You’ll be able to customise every by a number of filters, show them straight on the display, and open them in Excel and as PDF information.
The fifth hyperlink takes you to the entire website’s settings. That is the place you may make modifications to the knowledge you entered within the setup wizard. There are additionally another settings right here that you do not see within the setup course of.
OnPay employs language in a unusual manner in at the least a few situations. On the worker information’ Tax Setup display, you are requested to point the standing of every employee because it pertains to, for instance, Exempt from Federal Withholding. Moderately than simply checking a field, you click on the True or False buttons. Additionally, the record of Pay Objects features a column for Deal with As Money, which might require some clarification for a lot of people. Sq. Payroll, for one, does not include any unfamiliar language.
OnPay handles precise payroll runs a lot as its opponents do. You choose the workers you wish to pay from the record that seems on the primary display of this four-step wizard. Subsequent, you enter the hours labored for every pay kind if any have modified for the reason that final pay run, together with PTO. Gusto requires an additional display for the latter. The Enter Hours display is extra versatile than that provided by some opponents. You’ll be able to edit worker info; add, reorder, or take away pay objects; and add or override deductions and advantages.
After some fast, automated calculating, OnPay strikes to the payroll overview web page, which shows every worker’s gross wages, withholding taxes, employer taxes, and deductions. The ultimate web page right here tells you the way a lot can be deducted out of your firm checking account, and when. Click on Approve Payroll, and also you’re finished.
OnPay has another notable options. It presents 5 person permission ranges. Reviews will be personalized utilizing a number of filters and memorized for later use, although they are not voluminous or as versatile as what you discover in Sage Payroll Necessities Plus. OnPay presents free telephone, chat, and electronic mail assist Monday by way of Friday. Its on-line KnowledgeBase has improved enormously since our final overview. Apart from providing far more steering, it consists of tax info for all 50 states.
OnPay has made higher strides than any of its competitors just lately. There’s little destructive to say about it. It is quick, and its new setup wizard and redesigned navigation and UI make the person expertise far more nice and comprehensible than it was beforehand. It does every thing a payroll web site ought to do, and it does it—for probably the most half—merely and properly. Pricing is much less complicated and extra economical than it was once. Its potential to run limitless payrolls ought to make it enchantment to a broader vary of small companies than its opponents.
Gusto repeats its Editors’ Selection this yr, nonetheless, because of a number of benefits over OnPay. Its studies are higher general, and it separates contractors from full-time staff for much less complicated document maintaining. Its usability is the very best on this group, making it looks like a cohesive, well-structured system. It has a superb payroll preview and a robust set of studies. It, too, has come a great distance since final yr sufficient to maintain it forward of the competitors.
For extra critiques of monetary companies for your self and your small enterprise, check out our roundups of the very best on-line accounting companies and tax software program.